Talent Acquisition Coordinator
Zürich / Gotthardstrasse 44Are you passionate about creating a seamless candidate experience while keeping operations and projects running smoothly behind the scenes? We’re looking for a proactive, organized, and people-focused Recruiting & Business Coordinator to join our team.
This role sits at the intersection of talent acquisition, business support, and project coordination. You’ll play a key role in managing end-to-end interview logistics, supporting candidates and hiring teams, and also contribute to broader team operations and projects that keep our function effective and scalable.
This role sits at the intersection of talent acquisition, business support, and project coordination. You’ll play a key role in managing end-to-end interview logistics, supporting candidates and hiring teams, and also contribute to broader team operations and projects that keep our function effective and scalable.
What would your role be?
- Coordinate and schedule interviews across multiple locations / time zones and communication for candidates and interviewers
- Own the administration of our HR System (Workday), ensuring data accuracy and process compliance
- Prepare and maintain recruiting reports, dashboards, and analytics to support strategic decision-making and optimize hiring outcomes
- Take responsibility for the Business Management in the Recruiting Team with a focus on data & analytics, project management and candidate experience
- Apply business management principles to streamline workflows, track key KPIs, and support budget/resource planning for recruiting activities
- Collaborate with Talent Acquisition leadership on continuous improvement initiatives, leveraging operational data to enhance recruiting efficiency and candidate experience
What are we looking for?
- Bachelor's degree in Business Management, Human Resources, or a related field
- 3 or more years of experience in a recruiting coordination, HR operations, or business support role
- Structured, pro-active personality with excellent interpersonal skills and the ability to build relationships
- Excellent organizational skills and able to manage multiple priorities in a deadline-driven environment
- High attention to detail and a solution / client-oriented mindset
- Passion for improving candidate experience and driving operational excellence in recruiting
- Curiosity, ownership, and the ability to thrive in an evolving, fast-paced environment
What do we offer?
- Top Zurich location with collaboration spaces (including rooftop terraces) and free lunch.
- Friendly, diverse team in an open-office space with dancing walls.
- All the latest technology to help you excel and advance.
- Agile environment in how we think, the way we work and our trust for each other.
- Flat hierarchy with collaboration on all levels.
- Campus feeling and collaborative spirit.
Why Vontobel?
At Vontobel, you are building better futures for our clients and society, as well as for yourself. As a family-owned and publicly listed company with over 2,000 professionals based in 28 locations globally and headquartered in Zurich, we’re committed to long-term thinking and sustainability.
Our diverse team values unique perspectives, and we hire individuals determined to deliver in a dynamic and changing world. Even if you don’t meet all the criteria, we encourage you to apply if you’re enthusiastic about the role.
Do you want to be Vontobel?