Executive Assistant with paralegal background (100%)

What would your role be?

• Manage complex calendars, meetings and business travel with foresight and discretion.
• Coordinate management meetings, agendas, documentation and follow-up activities.
• Anticipate requirements or potential issues and follow through until matters are resolved.
• Maintain structure and momentum across competing and frequently changing priorities.
• Handle correspondence, legal documents and confidential information with due care.
• Act as a trusted point of contact for internal and external stakeholders.
• Take on broader business management responsibilities as the role develops.
  

What are we looking for?

• Experienced Executive Assistant with a strong track record supporting senior management.
• Legal Assistant or Paralegal background and familiarity with legal topics preferred.
• Excellent organizational skills and the ability to manage competing priorities.
• Proactive mindset with sound judgement, discretion and attention to detail.
• Strong communication skills in German and English, both written and spoken.
• Willingness to work from our Zurich office five days per week.

• Affinity for Artificial Intelligence (AI) and a willingness to embrace AI-enabled tools and ways of working.

What do we offer?

• Top Zurich location with collaboration spaces and free lunch.
• Friendly, diverse team in an open-office space.
• All the latest technology to help you excel and advance.
• Agile environment in how we think, the way we work and our trust for each other.
• Flat hierarchy with collaboration at all levels.
• Campus feeling and a collaborative spirit.
• Varied role with close exposure to senior management and legal business priorities.
• Opportunity to grow and incorporate further business management responsibilities.

We are looking for talented people, not just a CV that ticks all the boxes. Even if you do not have absolutely everything we have asked for, if this role sounds like a good fit for you, we encourage you to apply.

Location Requirement

This role is based in Zurich but will move to Baar in 2030, ensuring close alignment with key stakeholders in the business.

Why Vontobel?

At Vontobel, you are building better futures for our clients and society, as well as for yourself. As a family-owned and publicly listed company with over 2,000 professionals based in 28 locations globally and headquartered in Zurich, we’re committed to long-term thinking and sustainability.

Our diverse team values unique perspectives, and we hire individuals determined to deliver in a dynamic and changing world. Even if you don’t meet all the criteria, we encourage you to apply if you’re enthusiastic about the role.

Do you want to be Vontobel?